Introduction

Our “On-Site Service” is structured into three systematic phases designed to achieve EMC compliance and cost optimization in the shortest possible timeframe.

To ensure a seamless collaboration, we provide full transparency regarding the scope of work, deliverables, fee structures, and payment methods for each process—from the initial free consultation to the final on-site resolution.

Prioritizing a relationship of trust with our clients, we move projects forward according to the following procedures.

Phase 1: Pre-Assessment Meeting

Please feel free to discuss anything—from questions about our services to the feasibility of resolving your specific EMC issue.

1.1 Initial Contact

Inquiry:

Please contact us via the contact form.

Scheduling:

We will coordinate the date and time for the web conference via email.

Request for Advanced Preparation:

To properly evaluate your product’s condition, please have clear high-resolution images of both the top and bottom sides of the target PCB ready at hand prior to the session, as these will be utilized dynamically during our web meeting to facilitate an efficient baseline discussion.

1.2 Meeting Agenda

We will address any questions or concerns regarding our process.

Initial Discussion Points

We will review the product overview and the details of your actual EMC test failures.

System Overview & PCB Configuration:
Understanding the board stack-up, external I/O, power supply methods, presence of isolation circuits, and the scope of firmware control.

Target Market Launch Date:
Confirming the project timeline and urgency.

Identification of Test Failures:
Specific names of failed tests and the total number of non-compliant test items.

History of EMC EMC Robustness levels:
• Details of added countermeasures and the resulting changes in EMC Robustness levels.
• Initial test results (the baseline of where the product passed or failed).

PCB Revision History:
The number of prototypes and board revisions completed to date.

Confirmation of Design Documentation Possession:
During our web meeting, we will verify the specific types and current readiness of the design documentation you currently possess. For the definitive checklist of required engineering documents, please refer to Section 2.2.

The critical reason for this verification is that understanding the entire hardware architecture from the ground up is a prerequisite to execute any consulting services from Phase 2 onward. There are no operational issues if the entire hardware design is handled internally and all design documentation is possessed in-house.
However, if your product design is outsourced to an external third-party vendor, preparing these files can often consume substantial time, which may induce unexpected logistical delays prior to our project launch or contractually necessitate a significantly prolonged consulting timeline.
Our primary objective in this step is to accurately estimate your project timeline and the necessary on-site days required for the Phase 3 site deployment. Please note that we will not delve into any specific design details at this stage.

1.3 NDA Policy & Confidentiality

As we do not perform detailed circuit analysis or exchange sensitive proprietary information during this initial meeting, we generally consider a Non-Disclosure Agreement (NDA) unnecessary at this stage.

Our rationale:
• No deep-dive discussion into specific circuit architecture.
• No financial transactions involved.
• No transfer of confidential design documentation.
• PCB photos do not reveal proprietary details sufficient for misappropriation.

However, if your corporate policy requires an NDA to be in place, we will gladly accommodate your request and enter into an agreement.

1.4 Proposal and Quotation

If we determine the issue is resolvable based on our meeting, we will issue the formal Consulting Proposal and Quote for “Phase 2: Diagnostic and Strategic Assessment” via email.

Phase 2: Diagnostic & Strategic Assessment

Service Concept:
This service partially applies a key portion of our “Fundamental Layout and Routing-Driven Noise Suppression” methodology (hereinafter “Our Methodology”) to significantly enhance EMC robustness at a minimal cost.

Since this service implements Our Methodology only partially, it does not guarantee that your product will meet the EMC Compliance Baseline (the “EMC Pass/Fail Threshold”). It is strictly designed for you to experience the high-impact effectiveness of our technical approach at an introductory price.

2.1 Initial Contact

We will conduct an initial web meeting to thoroughly explain the entire operational timeline and workflow of our Phase 2 services.

Inquiry:

• Please contact us via the contact form.
• We will coordinate the date and time for the web conference via email.

Initial Discussion Points

• Overview of the Phase 2 service workflow.
• Q and A session.

Request for Advanced Preparation

Pre-review of Terms and Agreement Process:
Before commencing the service, we will execute a formal Consulting Services Agreement (CSA).

Note:
While it is not required at the time of this web meeting, if you are actively considering placing a formal corporate Purchase Order (PO) for this service, it is highly anticipated that reviewing and thoroughly comprehending the legal texts required prior to our project launch may consume substantial time.
Because the complete contractual framework is already fully disclosed and accessible on our official Terms and Conditions.

By reviewing these standardized terms in advance, you can streamline your internal approval process without waiting for the formal contract. We encourage you to use this resource for your internal pre-review and legal checks. The CSA will be a bilateral agreement based on these terms, explicitly identifying you as the “Client” and us as the “Consultant,” to be finalized via electronic signature (DocuSign).

2.2 Binding Engagement (Effective Date)

To officially activate our consulting services, executing the formal engagement process is required. The Client must successfully complete and satisfy the following prerequisites:

Financial and Administrative Clearance Procedures:

1.Presentation and verification of tax exemption documentation during the initial session to avoid double taxation on electronic payments. [Ref: Article 2.4.3]
2.Submission of Corporate Purchase Order (PO) via email adhering to the Phase 1 Quote.
3.Issuance and receipt of the formal Consultant Electronic Invoice for the designated milestone.
4.Clearance of the Phase 2 Fixed Advisory Fee ($700 USD) via Stripe within exactly five (5) business days. [Ref: Article 3.2.1]

Execution of CSA

We will facilitate the contract signing through DocuSign. The terms will be consistent with the T&C published on this site.

Execution of NDA

If execution of an NDA using your corporate template is required under your internal procurement guidelines, please transmit the documentation to the Consultant via email. Please note that this is strictly an optional administrative procedure and does not constitute a mandatory baseline prerequisite.

Even in the absence of a separate, client-specific NDA, the Consultant contractually establishes and guarantees a robust information security infrastructure comprehensively defined under our core confidentiality policy. [Ref: Article 6.4]

To secure a highly transparent and legally sound consulting performance, our operational confidentiality matrix strictly aligns with and adheres to the following international compliance and defense security standards:
• ISO/IEC 27001:2022:
Specially engineered and certified based on the rigorous requirements of Annex A 5.19 (Supplier Relationships) and Annex A 8.12 (Data Leakage Prevention).
• NIST SP 800-53 Rev. 5:
Strictly governed and implemented based on the robust parameters of Control AC-3 (Access Enforcement) and Control PS-7 (Third-Party Personnel Security).

Upon the full satisfaction of the aforementioned parameters, a formal “Binding Engagement” (Effective Date / contractual and legal activation of this Agreement) shall be officially established.

Note:
Cancellation and Delay Policies:
All cancellation, non-performance, and contract repudiation policies regarding this Binding Engagement stage are strictly and comprehensively governed. [Ref: Article 3.4.1]
Irreversible Capital Finality – Test Results and Outcomes:
This service is processed in consideration for the provision of expert diagnostic insights. I do not guarantee specific test outcomes or noise reduction levels, as these depend on the physical state of your hardware. Once the Technical Assessment Report is delivered, the processed fee remains contractually permanently secured as 100% irreversible, fully earned compensation, and no retroactive capital reversals or transaction deductions shall be permitted regardless of subsequent test results. [Ref: Article 3.3.1]
Stripe Payment Default Termination:
Should the Client fail to successfully clear the required Phase 2 payment transaction within exactly five (5) business days from the formal invoice issuance date, the Consultant reserves the absolute contractual right to immediately terminate this Agreement without further administrative notice or liability. [Ref: Article 8.4(2)]

2.3 Project Commencement (Commencement Date)

Following the successful Effective Date, the Client is required to prepare and deliver the specific engineering data assets necessary to launch our analytical operations.

Please transmit the following electronic files directly to the Consultant via email:

Request for Required Design Materials

Please transmit the following electronic files directly to the Consultant via email:
• Schematics
• Bill of Materials (BOM)
• Datasheets for each component
• PCB Layout Data (Native Files) ^*
• Further details regarding design documentation ^†

Request for EMC Failure Logs and Data

Please deliver the specific test documentation and details regarding your actual EMC test failures via email:

• Specific names of failed test standards and individual non-compliant test items.
• Current immunity levels and noise tolerance thresholds observed during evaluation.

Confirming your proprietary Performance Criteria and definition of malfunction

The specific EMC pass/fail thresholds and definitions of malfunction vary significantly by individual manufacturer, we will verify your proprietary evaluation parameters prior to our technical analysis. For detailed confirmation, please review the items inside the section below:

Upon the 100% complete delivery and verification of all required items listed above, the official “Project Commencement” (Commencement Date / activation of technical analytical operations) shall be contractually established.

Note:
• Unlike the 5-day payment deadline in Section 2.2, there are no strict submission deadlines or fixed expiration periods enforced for preparing the required design materials and all other requested confirmation items.
• The Consultant will officially activate and commence the technical analysis only upon the 100% complete delivery and verification of all required documentation.
• Should any unclarified parameters or structural omissions be identified within the submitted technical materials, the Consultant will issue direct technical inquiries. Please note that the official Project Commencement Flag shall be contractually deferred, and operations cannot begin, until all such inquiries are fully resolved and clarified by the Client. [Ref: Article 2.4.1]

2.4 Consulting for Phase 2

Upon the 100% complete satisfaction and verification of all official commencement prerequisites under Section 2.3, the Consultant shall officially initiate the Phase 2 analytical operations.

Technical Analysis:

Based on the comprehensive engineering documentation and failure data assets provided, the Consultant will conduct an in-depth analysis to identify the specific “pathological areas” hindering your EMC compliance baseline. Through this diagnostic engineering process, we will precisely determine the exact locations where our “Fundamental Layout and Routing-Driven Noise Suppression” methodology can be optimally and contractually applied to execute fundamental causal corrections.

Technical Assessment Report Delivery:

The Consultant shall formally issue and deliver the definitive “Technical Assessment Report” via electronic mail within exactly seven (7) business days from the official Project Commencement Date.

Follow-Up Consultation Session:

The Consultant will conduct a dedicated follow-up web meeting directly with the Client’s engineering team to provide strategic supplementary explanations, review the diagnostic content of the report, and clarify the next-step implementation roadmap.
Based on the verification results, we will provide the “On-Site Service Quotation” for Phase 3.

Note:
Phase 2 Outcome Exclusion:
Because this specific initial service milestone implements Our Methodology only partially, it contractually does not guarantee that the Client’s product will successfully meet the EMC Compliance Baseline (the “EMC Pass/Fail Threshold”). [Ref: Article 5.5]
Technical Assessment Report Delivery:
The Consultant shall formally issue and deliver the definitive Technical Assessment Report via electronic mail within exactly seven (7) business days from the official Project Commencement Date. [Ref: Article 3.4.1]
Delivery Speed and Liquidated Damages Resolution:
If the Technical Assessment Report is not delivered within seven (7) business days from the official Project Commencement Date (the date all required materials are verified to be complete), the corresponding ten percent (10%) liquidated damages settlement under Article 3.4.1 shall be strictly executed through a Client-issued inverse-billing protocol as specified under Article 3.4.9.

2.5 Post-Assessment Actions and Future Guidance

Upon the successful delivery and follow-up consultation of the Technical Assessment Report, the Client is highly encouraged to transition to the practical physical verification and strategic planning stages through the following parameters:

Practical On-Site Verification on Actual Hardware

Practical On-Site Verification on Actual Hardware:
The Client is strongly advised to physically modify and modify the target PCB layout based on our diagnostic insights and execute practical EMC testing on actual hardware to directly verify the significant changes and enhancements in your product’s noise immunity levels.

MASS-PRODUCTION RISK WARNING AND THE VALUE OF MAXIMUM MARGINS:
If your hardware successfully satisfies the EMC threshold using only the partial countermeasures proposed in the Phase 2 report, you may technically choose to freeze the design for mass production. However, based on the Consultant’s extensive engineering experience, entering mass production with minimal noise margins frequently exposes the product to component manufacturing tolerances and component variations, which often result in costly market claims and field failures. While the final engineering judgment remains strictly and entirely at the Client’s discretion, achieving a robust, maximized noise margin contractually necessitates the comprehensive implementation of all “Fundamental Layout and Routing-Driven Noise Suppression” countermeasures outlined in our framework.

Reference Quotation for Phase 3 Services

To facilitate your future strategic planning, the Consultant will provide a preliminary financial outline for our full-scale on-site deployment. This will be an estimated quote as the specific on-site destination (your company’s development lab, etc.) is typically yet to be determined at this stage.

Note:
Mass-Production Judgment Disclaimers:
The final decision to freeze the hardware design or proceed with mass production remains strictly and contractually an independent engineering judgment of the Client, and the Consultant disclaims all liability for field variations or subsequent market claims. [Ref: Article 2.5]
Preliminary Quote Scope:
The financial estimate provided at this stage serves strictly as a non-binding, reference parameter for project planning, as the final contract value is contractually dependent upon the exact on-site location and necessary duration required for the Phase 3 deployment.

Phase 3: Intensive EMC Troubleshooting

“One-week on-site support to achieve full compliance with guaranteed expertise.”

In this phase, we implement every strategic architectural modification to maximize your product’s EMC robustness. I will provide intensive, hands-on on-site support at your facility for a strict, finite duration of approximately one week, executing rapid experimental iterations to maximize your EMC compliance margin within this single, dedicated execution window.

3.1 Initial Consultation & Scheduling

Application:
Please notify us of your intent to proceed with Phase 3 (Intensive EMC Troubleshooting) via the contact form.

Scheduling:
We will reach out via email to coordinate a date and time for the web conference.

3.2 On-Site Alignment & Technical Setup

A web conference will be held to establish a detailed baseline and coordinate on-site logistics.

Sharing Latest EMC Test Status

To refine our resolution strategy, we will review:

Full list of non-compliant test items:
Essential for determining the priority and methodology of countermeasures.

Results of voluntary countermeasures:
Updates on any measures implemented since Phase 2 and their effectiveness (required to calibrate the intensity of proposed modifications).

Itinerary Coordination

A one-week stay is typical; however, the final duration will be optimized based on travel time, system complexity, and the total number of test items, as specified in the the On-Site Service Quotation.

3.3 Fee Structure & On-Site Service Quotation

Based on the discussions during the On-Site Alignment, we will provide the On-Site Service Quotation that includes the total number of failed test items, the planned itinerary, and daily allowance. The breakdown of the fee structure is as follows:

Daily Allowance

These fees cover the expert’s time, professional availability, and dedicated on-site engagement durations. [Ref: Article 3.1.2]

Work/Buffer Day: 1,500 USD / day

Travel/Adjustment Day: 750 USD / day

Success Fee

This fee operates under a strict, mutually beneficial outcome-based model. It is payable only upon achieving the definitive project objective. [Ref: Article 3.1.3]

Base Success Fee:
$10,000 USD (For the successful passing of one primary non-compliant test item).

Additional Test Item Fee:
If there are multiple non-compliant test items, an additional $2,000 USD will be added for each subsequent non-compliant test item successfully passed on-site.
Example: Passing a total of 3 non-compliant test items = $10,000 + ($2,000 × 2) = $14,000 USD.

Travel & Accommodation

The Client is responsible for booking and prepaying the actual costs for round-trip airfare and hotel accommodations prior to the commencement of the service. [Ref: Article 3.1.4]

All-Inclusive Administrative Fee

Domestic ground transportation, International travel insurance and Ancillary administrative expenses. [Ref: Article 3.1.4]

Important Note on “Net Amount”:
•All quoted amounts are on a strict “Net” basis (the actual, unwithheld amount to be received by the Consultant). [Ref: Article 3.6]
•We can provide IRS Form W-8BEN (for U.S. clients) and the official bilingual Certificate of Residence (居住者証明書: “Kyojusha Shomeisho”) issued in English by the Japanese tax authorities to facilitate the reduction or total exemption of local tax withholdings. [Ref: Article 3.6]
•Regardless of tax documents, any additional bank transfer fees, currency conversions, or local transaction taxes must be covered entirely by the Client.

3.4 Service Prerequisites & Logistics

To confirm the business trip and officially commence the service, the following conditions must be met: [Ref: Article 2.4.2]

Issuance of Purchase Order (PO)

Please submit a formal Purchase Order (PO) based on the On-Site Service Quotation provided via email.

Settlement Method

Daily Allowance and All-Inclusive Administrative Fee:
The full amount of the calculated advance fees must be prepaid via Stripe. [Ref: Article 3.1.2]

Success Fee:
In the event that the product successfully achieves the EMC Compliance Baseline, the Success Fee obligation is contractually generated, and the corresponding checkout is to be completed on the same day via the Consultant-issued Stripe electronic invoice interface. [Ref: Article 3.1.3]

Travel & Accommodation Documentation

Please provide copies of the following reservations arranged by your company: [Ref: Article 3.2.4]
•Round-trip Airfare Confirmation (E-ticket)
•Hotel Reservation Confirmation

Required Resources (Prerequisites)

To ensure a successful outcome, the following resources must be available on-site: [Ref: Article 2.4.2]

Lead Design Engineer:
A professional familiar with both hardware and software control, authorized to make on-the-spot technical decisions regarding modifications.

Rework Technician:
A technician capable of pattern cutting and precision soldering (e.g., 1608-size chip resistors).
Example of most detailed task: Series resistor implementation (pattern cutting, resist stripping, component fixing, and soldering).

Note: Per Professional Engineer (PE) regulations, the Consultant provides technical instructions only and is legally restricted from performing physical board modifications. [Ref: Article 2.3]

Logistics & Attender:
Dedicated transportation between the airport, hotel, and work site.

Test Facilities:
Immediate and continuous access to the laboratory and equipment necessary to reproduce failures and verify real-time improvements.

Rework Materials & Tools:
Please have the following in stock:
a)For EMS: Solder Wick.
b)For EMI: Chip resistors (56Ω to 270Ω, 1608 size).
c) General Engineering Tools & Equipment: Basic measurement instruments (e.g., oscilloscopes, digital multimeters) and standard reworking tools (tweezers, wire strippers, soldering irons, etc.) must be readily available on-site to ensure smooth modification and troubleshooting operations.

3.5 On-Site Consulting & Completion Procedures

Service Objectives

Primary Goal (Success Fee Trigger): Achieving EMC EMC Compliance Baseline
We implement comprehensive, radical countermeasures to pass all currently non-compliant test items.

Secondary Goal: Cost Optimization via “De-tuning”
Once a Massive EMC Compliance Margin is secured through compliance, we propose the optimization of manufacturing costs (BOM) by identifying and removing redundant components.

Project Closing Procedures

On the final day of the visit, we will issue documentation based on the results. Mutual signatures on these documents will formalize the completion of on-site services. [Ref: Article 4.3]

Certificate of Test Performance & Completion:
A formal document verifying the on-site consulting activities and test performance, issued regardless of the final pass/fail status. Upon achieving EMC Compliance Baseline (the “EMC Pass/Fail Threshold”), the Success Fee will be captured based on the number of passed non-compliant test items confirmed in this document. [Ref: Article 4.2, 3.2.3]

3.6 On-Site Delivery and Liquidated Damages Guarantee

To ensure a professional and transparent engagement, the following policy applies to the Intensive EMC Troubleshooting:

Eligible Cases for Consultant-Side Remedies:

• Consultant’s Non-Arrival / Failure to Depart [Ref: Article 3.4.2]
• Sudden Schedule Modification prior to Departure [Ref: Article 3.4.3]
• Emergency Medical Interruption and Early Return [Ref: Article 3.4.4]
• Emergency Medical Extension with Rescheduled Completion [Ref: Article 3.4.5]

Liquidated Damages Rate Policy:

• 10% Baseline Allocation Rate: Applied to standard excusable/logistical defaults [Ref: Article 3.4]
• 15% Maximum Penalty Allocation Rate: Applied to willful defaults or unexcused delays [Ref: Article 3.4]

3.7 Financial Comparison: Evaluating the True Cost of EMC Non-Compliance

Before final vendor approval, we strongly advise your financial officers and project managers to balance our professional fees against the catastrophic, compounding financial losses generated by prolonged EMC test failures in the domestic and international markets.

Based on my extensive professional field experience in troubleshooting and resolving critical compliance failures, the following analysis outlines the real-world financial destruction directly observed in the market.

A single unresolved EMC failure and subsequent market delay of 1 to 3 months routinely inflicts a structural minimum loss of 100,000 USD to over 300,000 USD, calculated via the following verified industry realities:

Inability to Secure Official CB/Compliance Reports:

Procuring a formal EMC test report for Class II medical devices typically requires a strict 5-day chamber booking (including buffer days), with costs easily exceeding $10,000 USD. Based on my extensive on-site experience, a critical failure frequently occurs during Radiated Emission (CISPR 11) testing on Day 2. Because semi-anechoic chambers are the most heavily congested resources, even if your engineering team applies immediate countermeasures, there are zero available slots to re-verify the results during the day or night. If you are extremely fortunate, an Open Area Test Site (OATS) might dynamically become available for a brief 2-hour window starting at midnight due to a last-minute cancellation. Project teams are routinely forced to gamble everything on this highly volatile midnight window under unstable environmental conditions. If this desperate attempt fails, you cannot clear the report within the remaining days. The next available chamber booking will likely be 3 months later, instantly inflicting 3 months of compounding logistical delay and opportunity loss, alongside thousands of dollars in redundant secondary laboratory fees.

Securing Regulatory Submission Timelines & Preventing Launch Freezes:

Official international certification bodies mandate that the tested device must represent the definitive mass-production unit, backed by mandatory high-resolution photo documentation of all internal PCB layers. When internal engineering teams panic during an EMC failure, they routinely overlay excessive shielding and air-wire components into a messy “Frankenstein board,” which lab inspectors immediately reject for photo documentation—triggering an immediate development freeze. For Class II medical devices, securing the official CB Test Report is the absolute critical path to immediately initiate regulatory submissions (such as FDA or Notified Body reviews), which inherently require a non-negotiable 6-month review period. While permanent PCB artwork redesigns are inevitable for the final production run, our expert advisory implements highly strategic, microscopic, and discreet physical modifications that successfully pass EMC standards while maintaining an impeccably clean aesthetic appearance. This advanced intervention allows your team to securely obtain the CB Report within the 5-day window and file your regulatory submissions on schedule. Consequently, the 6-month regulatory review period runs in parallel while your team executes clean design updates in the background, entirely bypassing a compounding 6-to-12-month market entry freeze and protecting your corporate launch targets.

Waste of Specialized Engineering Resource Cost:

While the project remains legally blocked from production, internal hardware design teams, software developers, and QA personnel remain fully dedicated to repetitive troubleshooting rather than focusing on next-generation product lifecycles, leading to thousands of dollars in wasted corporate payroll.

Definitive Market Opportunity Loss:

Delayed launch dates directly compromise quarterly or annual corporate revenue forecasts, trigger strict late-delivery liquidated damages (L/D) from waiting distributors, and allow agile competitors to capture critical market share.

Conclusion for Procurement and Financial Officers:
Investing in our fast-track, 1-week on-site EMC troubleshooting—with zero success fees payable if target compliance is not achieved—is a highly strategic, low-risk fiscal decision. We invite your procurement team to evaluate our transparent fees against the compounding six-figure exposure of a delayed production timeline.

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